Notice of Privacy Practices

Soul Centered Integrative Counseling is required by the Health Insurance Portability and Accountability Act (HIPAA) to maintain the privacy of your protected health information (PHI), provide you with this Notice of our legal duties and privacy practices, and follow the terms of the Notice currently in effect.

We may use and disclose your PHI for the following purposes without your written authorization:

• Treatment: To provide, coordinate, or manage your mental health care, including consultation with other providers when clinically appropriate.
• Payment: To bill and obtain reimbursement for services from you, your insurance plan, or another payer.
• Health care operations: Quality assessment, licensing, and other administrative activities required to operate the practice.
• As required by law: When mandated by federal, state, or local law (e.g., mandatory reporting of suspected abuse, court orders, public health requirements).
• To prevent serious harm: When disclosure is necessary to prevent or lessen a serious and imminent threat to your safety or the safety of others.

All other uses and disclosures of your PHI require your written authorization, which you may revoke at any time in writing.

• Access: You have the right to inspect and receive a copy of your PHI, with limited exceptions.
• Amendment: You may request that we amend information you believe is incorrect or incomplete.
• Accounting of disclosures: You may request a list of certain disclosures we have made of your PHI.
• Restrictions: You may request restrictions on certain uses and disclosures of your PHI. We are not required to agree, except in limited circumstances.
• Confidential communications: You may request that we contact you in a specific way or at a specific location.
• Paper copy: You have the right to a paper copy of this Notice at any time.
• Notice of breach: You will be notified following a breach of your unsecured PHI.

Therapy is delivered via HIPAA-compliant video. Email and web forms are not secure channels for PHI, and we ask that clinical detail be reserved for sessions or for our HIPAA-compliant patient portal.

If you believe your privacy rights have been violated, you may file a complaint with the practice through our contact form or with the U.S. Department of Health and Human Services, Office for Civil Rights at hhs.gov/ocr. You will not be retaliated against for filing a complaint.

We reserve the right to change this Notice and to make the new terms effective for all PHI we maintain. The current version is always available at this URL and provided in writing at intake.